General Logistic Info for Exhibition 2023

Please email info@aphmconferences.com or complete the enquiry form if you have any enquiry with regards to the Exhibition.

Updated 21 Dec 2022-

 

This page will provide latest updated information for Exhibitors and those planning to exhibit. This information supersedes other logistic information shared elsewhere if there is a conflict of info.

 

 

Booking can be made at https://exhbooking.aphmconferences.com and real time floor plan at https://aphmfloorplan.aphmconferences.com

 

Special 10% discount for 2022 Exhibitors only. 

Please refer to the floor plan for the each of the different zone booth pricing rates and group offers https://aphmfloorplan.aphmconferences.com

All terms and conditions apply as provided in the Exhibition Brochure.

 

Download the event brochure, APHM2022 Post-Event Report & other relevant info at https://aphmconferences.com/downloads/

 

 

 

1. VENUE

 

Exhibition Halls 4 & 5, Ground Floor
Kuala Lumpur Convention Centre
Kuala Lumpur City Centre
50088 Kuala Lumpur, Malaysia

 

 

 

2. Date of Event

 

30 May – 1 Jun 2023  (TUESDAY-THURSDAY)

 

 

3. Types of Booths

 

a) Shell scheme design (3m x 3m) (Rates depends on which zone)*

Inclusive of :

  • White laminated plywood panel system
  • Fascia board with cut out vinyl sticker for company name & booth number
  • Needle punch carpet flooring
  • 2 units fluorescent light
  • 1 unit 13amp power point
  • 1 unit information counter
  • 2 units folding chairs
  • 1 unit waste paper basket

b) Bare space of 3m x 3m (Rates depends on which zone)* – BARE SPACE means totally bare, no carpet, no panel, no furniture… you do own design for your booth.

* All rates subject to 6% SST

 

 

 

4. Benefits for Exhibitors

 

Every registered and confirmed exhibitor is entitled to :

  • Complimentary write-up in the Souvenir Programme, of the exhibitor’s products and services
    (max 250 words for every Exhibitor confirmed)
  • The write-up and your organisation’s logo will also be uploaded to our website
  • 15% discount for Conference seats (based on non-member rates)
  • 15% discount for advertisements in the Souvenir Programme and many more…(to be announced)

 

5. Payment Terms

 

  1. Deposit of RM5,000/US$1000 per booth is required to secure your booking (within 14 days from date of invoice).
    Balance payment is required by 15 April 2023. The organiser may choose to cancel your reservation if no payment is made within 14 days, especially if another exhibitor wishes to book your selected booths.
  2. By cheque / bank draft / telegraphic transfer payable to
    “Association of Private Hospitals of Malaysia”
Bank account : 8001129885
Bank address : Cawangan Jalan Tuanku Abdul Rahman
338, Bangunan Commerce Life
50100 Kuala Lumpur, Malaysia
Bank swift code : CIBBMYKL

(Copy of bank-in slip required as proof of payment. Email to: aphm@aphmconferences.com) 

 

 

 

6. Booth Selection System

 

Selection of booth is on a first payment received basis. Payment terms as per no. 5 above. Priority given to those with deposit paid and booking is confirmed.

 

 

 

7. Closing Date

 

Closing Date for booking is 30 March 2023 and full payment must be received by 15 April 2023. Any extension is at organiser’s discretion.

 

 

8. Cancellation Charges

 

The following cancellation charges will be imposed for every booth cancelled, according to the following schedule:

Note that terms of cancellation charges apply once booking is received, regardless if deposit is made unless prior arrangements or agreement is made with the organiser. 

Cancellation received Cancellation charge

Within 14 days after date of invoice

(before 30 March 2023)

Cooling off period 

Cancellation fees may apply after this.

They can choose to transfer to 2024.

After 14 days from date of invoice 

(before 30 March 2023)

25% of booth cost

30 March – 29 April 2023

(regardless of date of invoice or date of booking)

50% of booth cost

After 30 April 2023

(regardless of date of invoice or date of booking)

100% of booth cost

 

 

 

9. Additional Equipment and Electrical Fittings

 

Additional items may be ordered from the Official Exhibition Contractor. Order dateline  as provided in Logistic Manual. 50% surcharge is applicable for after dateline and 100% surcharge for on-site orders (subject to availability). The Exhibitors Logistics Manual, inclusive of order forms for additional equipment and electrical fittings will be given to confirmed exhibitors.

 

 

 

10. Set-up Time

 

3.00 pm to 10.00 pm on 29 May 2023 (Monday) – to be reconfirmed nearer to event’s date

 

 

11. Dismantling Time

 

5.00 pm – 8.00 pm on 1 Jun 2023 (Thursday)

 

 

12. Trade Viewing of Exhibition

 

Please note that Exhibition will be open for trade viewing as follows:

30 May – 1 Jun 2023 9.30 am to 5.00 pm

 

 

 

13. Liability/Insurance

 

Although the Organisers will do its utmost to ensure the security of the area, they shall not be held responsible in the event of any loss or theft of exhibitors’ belongings. All exhibitors are responsible to ensure that their items are adequately insured.

 

 

 

14. Official Exhibition Contractor

 

Exhibitors who have booked bare space and who will be doing independent stand constructions are required to get their contractors to liaise with the Official Exhibition Contractor, Newfair (Malaysia) Sdn. Bhd. We will send to confirmed exhibitors, the rules and regulations pertaining to bare space construction.

 

NEWFAIR (MALAYSIA) SDN. BHD.
Suite 10-1, Level 1, Wisma Menjalara, Jalan 7A/62A, Bandar Menjalara, 52200 Kuala Lumpur, Malaysia.

 

 

Contact Person: Tiffany Chang (6012-934 8348)
Email : tiffanychang@newfair.com.my
Website : www.newfair.com.my

 

 

 

15. Official Freight Forwarder

 

The Official Freight Forwarder is R.E. Rogers (Malaysia) Sdn Bhd. Exhibitors are advised to contact them for all necessary transport of exhibition material and customs formalities

R.E. Rogers (Malaysia) Sdn Bhd
No. 7, Jalan Warden U1/76, Taman Perindustrian Batu Tiga
40000 Shah Alam, Selangor, Malaysia

 

Tel : 603-5510 8611 Website : www.rogers-asia.com
Fax : 603-5510 6296 Email: hafizzudin@rogers-asia.com / info@rogers-asia.com
Contact person: Mohd Hafizzudin (013-6762716)
Mohd Rasyid Abdullah (019-3575216)

 

 

16. APHM has the absolute discretion to accept or reject any application from an organisation to participate in the Exhibition.

 

 

17. APHM has the absolute discretion to change any official contractors where and when necessary. 

 

 

18. APHM has the final say in all decisions or any conflicts. Thank you.

 

Enquiry & Update Form

Kindly update the form if you have any enquiries or if you wish to be in our mailing list for updates related to APHM Conferences & Exhibition.

You can also contact us at:

Event Manager: Eventsmastery Asia Pacific Sdn Bhd (1045322M)

Email: info@aphmconferences.com/ aphm@eventsmastery.com, HP/Whatsapp: +6012-392 3560/ +6017-866 8522, Tel: +603 – 2096 9656; Fax: +603-2096 9797

Website: www.aphmconferences.com.          Facebook.com/APHM.Healthcare

Association of Private Hospitals of Malaysia

A-17-01, Menara UOA Bangsar, No.5, Jalan Bangsar Utama 1, 59000 Kuala Lumpur, Malaysia

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