General Logistic Info for Exhibition 2025
Please email info@aphmconferences.com or complete the enquiry form if you have any enquiry with regards to the Exhibition.
This page will provide latest updated information for Exhibitors and those planning to exhibit. This information supersedes other logistic information shared elsewhere if there is a conflict of info.
APHM International Healthcare Exhibition 2025
| Date of Event | 9 -11 June 2025 (Monday-Wednesday) |
| Venue | Exhibition Halls 3, 4 & 5, Ground Floor, Kuala Lumpur Convention Centre (KLCC) Kuala Lumpur City Centre, 50088 Kuala Lumpur, Malaysia |
(i) SHELL SCHEME (Booth Size: 3m x 3m)
Inclusive of :
✔ White laminated plywood panel system
✔ Fascia board with cut out vinyl sticker for company name & booth number
✔ Needle punch carpet flooring
✔ 2 units fluorescent light
✔ 1 unit 13amp power point
✔ 1 unit information counter
✔ 2 units folding chairs
✔ 1 unit waste paper basket
(ii) BARE SPACE (Booth Size: 3m x 3m)
✔ You do your own booth design. Totally bare, no needle punch carpet flooring, no panel, no furniture..
Every registered and confirmed exhibitor is entitled to:
✔ Complimentary write-up in the eSouvenir Programme, of the exhibitor’s products and services (250 words for every company confirmed)
✔ The write-up and your organization’s logo will also be uploaded to our website
✔ Listed in the Event App (where applicable)
✔ 15 % discount for Conference seats (based on non-member rates)
✔ 15 % discount for advertisements in the eSouvenir Programme (to be announced)
✔ Others (where applicable) as announced at our official website on logistics for exhibitors
Things to take note:
✔ Please refer to the floor plan for each of the different zone booth pricing rates. (All rates subject to 8% SST).
✔ We also have group offers/ member rates/ loyalty rates. (All terms and conditions apply as provided in the Exhibition Brochure).
✔ Booth selection system is on a first payment received basis. Payment terms as per below. Priority given to those with deposit paid and booking is confirmed. (Sufficient notice will be given before releasing)
✔ Loyalty 10% discount for 2024 Exhibitors only. (valid until 31 Oct 2024 only)
✔ Organiser reserves the right to confirm final booth selection.
Payment Terms
1. Deposit of RM5,000/US$2000 per booth is required to secure your booking (within 14 days from date of invoice). Balance payment is required by 15 April 2025. The organiser may choose to cancel your reservation if no payment is made within 14 days, especially if another exhibitor wishes to book your selected booths.
2. Exhibitor to bear all cost of bank charges for all bank transfers or TTs. Online payment or credit card payment may incur admin charges.
3. By cheque / bank draft / telegraphic transfer payable to
“Association of Private Hospitals of Malaysia”
| Bank account | : | 8001129885 |
| Bank address | : | Cawangan Jalan Tuanku Abdul Rahman 338, Bangunan Commerce Life 50100 Kuala Lumpur, Malaysia |
| Bank swift code | : | CIBBMYKL |
(Copy of bank-in slip required as proof of payment. Email to: info@aphmconferences.com)
Closing Date
Closing Date for booking is 15 April 2025 and full payment must be received by 30 April 2025. Any extension is at organiser’s discretion.
Cancellation Charges
The following cancellation charges will be imposed for every booth cancelled, according to the following schedule:
Note that terms of cancellation charges apply once booking is received, regardless if deposit is made unless prior arrangements or agreement is made with the organiser.
The Organizer reserves the right to cancel or shorten the APHM 2025 in the event of any unforeseen circumstances, which are beyond the control of the Organizer. If the event is cancelled by the organizer, then all payments made to Organizer shall be refunded, or transferred to future events. No other claims or compensation will be entertained.
| Cancellation received | Cancellation charge |
|
Within 14 days after date of invoice |
Cooling off period – 2024 Exhibitors can confirm latest by 31 Oct 2024. Cancellation fees may apply after this. They can choose to transfer to 2026.
|
|
After 14 days from date of invoice |
25% of booth cost |
|
30 March – 29 April 2025 (regardless of date of invoice or date of booking) |
50% of booth cost |
|
After 30 April 2025 (regardless of date of invoice or date of booking) |
100% of booth cost |
Additional Equipment and Electrical Fittings
Additional items may be ordered from the Official Exhibition Contractor. Order dateline as provided in Logistic Manual. 50% surcharge is applicable after dateline and 100% surcharge for on-site orders (subject to availability). The Exhibitors’ Logistics Manual, inclusive of order forms for additional equipment and electrical fittings will be given to confirmed exhibitors.
Set-up Time
2:00 pm to 8:00 pm on 8 June 2025 (Sunday) – to be reconfirmed nearer to event’s date
Dismantling Time
5.00 pm – 8.00 pm on 11 Jun 2025 (Wednesday) – to be reconfirmed nearer to event’s date
Trade Viewing of Exhibition
Please note that Exhibition will be open for trade viewing as follows:
| 9 – 11 June 2025 | 9.30 am to 5.00 pm |
Liability/Insurance
Although the Organisers will do its utmost to ensure the security of the area, they shall not be held responsible in the event of any loss or theft of exhibitors’ belongings. All exhibitors are responsible to ensure that their items are adequately insured.
Official Exhibition Contractor
Exhibitors who have booked bare space and who will be doing independent stand constructions are required to get their contractors to liaise with the Official Exhibition Contractor, Newfair (Malaysia) Sdn. Bhd. We will send to confirmed exhibitors, the rules and regulations pertaining to bare space construction.
NEWFAIR (MALAYSIA) SDN. BHD.
Suite 10-1, Level 1, Wisma Menjalara, Jalan 7A/62A, Bandar Menjalara, 52200 Kuala Lumpur, Malaysia.
| Contact Person: |
Tiffany Chang (6012-934 8348) Xinjie (6016-660 0046) |
| Email : tiffanychang@newfair.com.my Website : www.newfair.com.my |
Official Freight Forwarder
The Official Freight Forwarder is R.E. Rogers (Malaysia) Sdn Bhd. Exhibitors are advised to contact them for all necessary transport of exhibition material and customs formalities
R.E. Rogers (Malaysia) Sdn Bhd
No. 7, Jalan Warden U1/76, Taman Perindustrian Batu Tiga
40000 Shah Alam, Selangor, Malaysia
| Tel : 603-5510 8611 | Website : www.rogers-asia.com |
| Fax : 603-5510 6296 | Email: hafizzudin@rogers-asia.com / info@rogers-asia.com |
| Contact person: | Mohd Hafizzudin (013-6762716) |
| Mohd Rasyid Abdullah (019-3575216) |
Services from KL Convention Centre for Exhibitors ONLY.
The Kuala Lumpur Convention Centre’s Exhibition Services is located on the ground level of the foyer, next to Exhibition Hall 2. Exhibitors are able to order services such as audio-visual equipment, food and beverage, communication lines, cleaning services, water and waste facilities and compressed air through Exhibition Services. You can now order online and payment must be received prior to the Event to ensure services are delivered as required.
Click here for more info
– APHM has the absolute discretion to accept or reject any application from an organisation to participate in the Exhibition.
– APHM has the absolute discretion to change any official contractors where and when necessary.
– APHM has the final say in all decisions or any conflicts. Thank you.
Enquiry & Update Form
Kindly update the form if you have any enquiries or if you wish to be in our mailing list for updates related to APHM Conferences & Exhibition.
You can also contact us at:
Official Event Manager: Eventsmastery Asia Pacific Sdn Bhd (1045322M)
Email: info@aphmconferences.com | HP/Whatsapp: +6012-392 3560/ +6017-866 8522
Website: www.aphmconferences.com | Facebook | Linkedin | Instagram
Association of Private Hospitals of Malaysia
A-17-01, Menara UOA Bangsar, No.5, Jalan Bangsar Utama 1, 59000 Kuala Lumpur, Malaysia
Email: aphm@aphm.org.my