General Logistic Info for Exhibition

Please email aphm@aphmconferences.com or complete the enquiry form if you have any enquiry with regards to the Exhibition.




Exhibition Halls 4 & 5, Ground Floor
Kuala Lumpur Convention Centre
Kuala Lumpur City Centre
50088 Kuala Lumpur, Malaysia


2. Date of Event

29 – 31  July 2019 (MONDAY – WEDNESDAY)

3. Types of Booths

a) Shell scheme design (3m x 3m) (Rates depends on which zone)*

Inclusive of :

  • White laminated plywood panel system
  • Fascia board with cut out vinyl sticker for company name & booth number
  • Needle punch carpet flooring
  • 2 units fluorescent light
  • 1 unit 13amp power point
  • 1 unit information counter
  • 2 units folding chairs
  • 1 unit waste paper basket

b) Bare space of 3m x 3m (Rates depends on which zone)*

* All rates subject to 6% GST


4. Benefits for Exhibitors

Every registered booth is entitled to :

  • Complimentary write-up in the Souvenir Programme, of the exhibitor’s products and services
    (150 words for every 9 sq meters confirmed)
  • The write-up and your organisation’s logo will also be uploaded to our website
  • Complimentary Internet Kiosk for exhibitors’ use
  • 15% discount for Conference seats (based on non-member rates)
  • 15% discount for advertisements in the Souvenir Programme

5. Payment Terms

  1. Deposit of RM2,000/US$500 per booth is required to secure your booking.
    Balance payment is required by 15 June 2019
  2. By cheque / bank draft / telegraphic transfer payable to
    “Association of Private Hospitals of Malaysia”
Bank account : 8001129885
Bank address : Cawangan Jalan Tuanku Abdul Rahman
338, Bangunan Commerce Life
50100 Kuala Lumpur, Malaysia
Bank swift code : CIBBMYKL

(Copy of bank-in slip required as proof of payment. Email to: aphm@aphmconferences.com 


6. Booth Selection System

Selection of booth is on a first payment received basis. Payment terms as per no. 5 above


7. Closing Date

All exhibition booking forms and full payment must be received by 30 April 2019 (extended to 15 June 2019)


8. Cancellation Charges

The following cancellation charges will be imposed for every booth cancelled, according to the following schedule:

Cancellation received Cancellation charge
Before 30 April 2019 50% of booth cost
After 30 April 2019 100% of booth cost

9. Additional Equipment and Electrical Fittings

Additional items may be ordered from the Official Exhibition Contractor. Order dateline is 25 June 2019. 50% surcharge is applicable for after dateline and 100% surcharge for on-site orders (subject to availability). The Exhibitors Logistics Manual, inclusive of order forms for additional equipment and electrical fittings will be given to confirmed exhibitors.


10. Set-up Time

3.00 pm to 10.00 pm on 28 July 2018 (Sunday) – to be reconfirmed nearer to event’s date


11. Dismantling Time

5.00 pm – 8.00 pm on 31 July 2019 (Wednesday)


12. Trade Viewing of Exhibition

Please note that Exhibition will be open for trade viewing as follows:

29 – 31 July 2019 9.30 am to 5.00 pm

13. Liability/Insurance

Although the Organizers will do its utmost to ensure the security of the area, they shall not be held responsible in the event of any loss or theft of exhibitors’ belongings. All exhibitors are responsible to ensure that their items are adequately insured.


14. Official Exhibition Contractor

Exhibitors who have booked bare space and who will be doing independent stand constructions are required to get their contractors to liaise with the Official Exhibition Contractor, Displaymax (M) Sdn Bhd. We will send to confirmed exhibitors, the rules and regulations pertaining to bare space construction.

Displaymax (M) Sdn Bhd
No. 7, Jalan Rajawali 1A
Bandar Puchong Jaya
47100 Puchong, Selangor


Tel : 603-8070 4433 Mobile: Kenneth Yap (6010-983 3028)
Fax : 603-8070 4177 Email: kennethyap@displaymax.com.my
Website: www.displaymax.com.my

15. Official Freight Forwarder

The Official Freight Forwarder is R.E. Rogers (Malaysia) Sdn Bhd. Exhibitors are advised to contact them for all necessary transport of exhibition material and customs formalities

R.E. Rogers (Malaysia) Sdn Bhd
No. 7, Jalan Warden U1/76, Taman Perindustrian Batu Tiga
40000 Shah Alam, Selangor, Malaysia


Tel : 603-5510 8611 Website : www.rogers-asia.com
Fax : 603-5510 6296 Email: amirul@rogers-asia.com / info@rogers-asia.com
Contact person: Syed Amirul Hafidz (012-2984595)
Mohd Rasyid Abdullah (019-3575216)

16. APHM has the absolute discretion to accept or reject any application from an organisation to participate in the Exhibition.

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